Board meeting - 5 September 2021

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The meeting, the first face to face since early 2020, opened with a statement from the board’s chairperson, who confirmed that Glen Knight had resigned as a director of Cycling Time Trials, with immediate effect. (2 September)

Topics and reports considered/discussed during the meeting including:
• Celebration of the first time trial
• 2020/2021 Champions Night
• SPINDATA progress
• Ending of furloughing scheme
• Draft accounts ending 31/03/2021
• 2023 National Championships
• Gold Badge Awards
• Timekeeper’s Guidance
• Club event payment system
• Annual Report/Account
• Communication
• 2022 Championship Conditions

Actions identified during previous meeting are being progressed, with agreement reached, that some will be parked for the time being, so that prioritized projects can be progressed to completion.
Coronavirus: It was reported that there have been no new developments to report since the last issued government guidance & risk assessment. Unless there is a future spike in Covid cases, together with subsequent government restrictions, this item will be removed from future meeting agendas.

An update was provided by the treasurer on how Cycling Time Trials finances were performing against the budget prepared for 2021/2022. The key points were:
As the end of the season approaches, open levies although currently down by 10% on 2019/20 levels, have stood up reasonably well despite a slightly late start to the season. With forecast rides likely to be around 50,000 for the season and the assumption that club events have a similar trend, overall income is showing a 10% increase on the budget set in March 2021.
Expenses were set at a conservative level and are trending close to budget, even though some costs are starting to be affected by inflationary increases, it is still anticipated keeping these down to agreed levels. Reserves are forecast to be around £325k on 31 March 2022, but still well short of where the board would like it to be.

In conclusion, there is forecast to be a relatively healthy surplus that will go some way to cover some of the previous years’ losses, however, as CTT are in the ‘2nd year of CTT’s 3-year cycle’ it will have to watch expenditure, as all levies are to be held at current rates for the next year at least. (Open £5 & Club £3)

An update was provided on the current list of 2021 accidents and any ongoing direct claims that may impact on the cost of the insurance policy.

Also discussed was:
• The recent 2021 national championships and up and coming national events.
• Confirmation of that submitted 2021 competition records, reviewed at last meeting were in order.
• Strategic Plan: Rob Bailey delivered a short presentation discussing “vision/development” of CTT.
• An electronic timing system that is currently being trialled.
• A request for a meeting, to discuss common interests, from the EPIC group. The board agreed that a zoom meeting should be organized in the coming month(s).

The next board meeting, scheduled for Saturday 30th October 2021, will take place as a face-to-face meeting.

This communication has been prepared, on behalf of the board of directors, by the current chairperson, Gavin Russell, to whom any comments/questions should be directed. Contact details: